Purpose-built for NHS outpatient departments, private hospitals and healthcare facilities. Not an enterprise suite with a six-figure price tag — a focused tool that does one thing exceptionally well.
Most NHS outpatient departments manage room bookings with shared Excel files, email chains, and whiteboards. The result is double-bookings, wasted rooms, and staff chasing information they should already have.
"We are managing 200+ rooms across multiple clinics using this system. We needed something designed for how outpatient booking actually works."
Not a generic scheduling tool bolted into a bigger platform. Every feature was built for and tested in a live NHS outpatient environment.
Daily and monthly room views. Filter by clinic, specialty or room. Colour-coded by specialty so booking conflicts are visible at a glance.
Day · Month · Room viewsSet up weekly, fortnightly or custom recurring sessions for regular clinics. Modify individual occurrences without affecting the whole series.
RRule engineUpload your clinic activity data and instantly see which rooms were fully used, partially used or left vacant. CSV download included.
CSV upload · Excel exportOne click sends each specialty their monthly booking schedule as a formatted Excel spreadsheet direct to their inbox.
Auto-email · Excel attachmentPIN-protected mobile-friendly interface for nursing staff to log room utilisation at end of session — used as planned, reassigned, or vacant.
Mobile optimised · PIN authOne-click print of the day's room allocations in a clean A4 portrait format — ideal for updating clinic whiteboards each morning.
A4 portrait · Multi-pageWhen a room is booked ad hoc, the system automatically alerts the OPRA team by email. Optional email to the original requester.
Auto-alert · Email workflowWaiting List Initiative clinic requests submitted through a structured form, with automatic confirmation and notification emails.
WLI workflowSupport for multiple clinics, rooms and specialties. Role-based user access. Full audit trail of who booked what and when.
Role-based accessNeed bespoke reporting, integration with your ERP or patient administration system, or a workflow that doesn't quite fit the standard? We adapt the system to meet your operational requirements — speak to us about what you need.
Custom development ERP integration Bespoke reportsNo implementation project. No months of onboarding. We set up your system, import your rooms and clinics, and your team is booking from day one.
We configure the system with your clinics, rooms, specialties and user accounts. Typically completed within 48 hours of go-ahead.
A 45-minute video session covers everything booking coordinators and clinical staff need. Simple enough that no ongoing training is required.
Bookings move from spreadsheets to the system. We stay available for support and can implement any custom requirements that emerge.
Unlike enterprise competitors, we publish our prices. No six-month procurement process, no per-module fees, no hidden implementation charges.
For a single outpatient department or specialty group managing up to 20 rooms.
For outpatient booking teams managing multiple clinics across a department or division.
For whole-trust rollouts, private hospital groups or multi-site deployments with bespoke requirements.
All prices ex-VAT. Annual billing available with 2 months free. 14-day free trial on Department and Trust plans.
The large healthcare scheduling vendors offer powerful platforms. But for outpatient room booking, you're paying for complexity you don't need.
| Capability | Enterprise vendors VitalHub, Intouch etc. |
NHS Room Booking nhsroombooking.co.uk |
|---|---|---|
| Purpose-built for outpatient room booking | ✗ General scheduling module | ✓ |
| Transparent public pricing | ✗ Quote only | ✓ |
| Live in days, not months | ✗ 3–12 month implementation | ✓ |
| No procurement project required | ✗ | ✓ |
| Nursing utilisation checks module | ✗ | ✓ |
| Monthly booking letters (auto-email) | ✗ | ✓ |
| Printable daily whiteboard schedule | ✗ | ✓ |
| WLI clinic request workflow | ✓ in some products | ✓ |
| Annual cost for a single department | £20,000–£80,000+ | From £3,588/yr |
We offer a no-pressure live demonstration over video call using a real NHS environment — the same system running at a large NHS teaching hospital. See every feature working before committing to anything.